Job Information
Department Assistant
Toronto, Canada 251 Days Ago
Overview
Job Category: Computer/IT
Job Type: Full-Time
Posted: 2020-01-13
Requirements
Job Status
Start Publishing: 2020-01-13
Stop Publishing: 2020-03-13
Toronto, Canada
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Description
  • Provide direct administrative and office management support to all members of the management team, as directed.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.
  • Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
  • Minute taking, and tracking meetings resolutions.
  • Basic system and document management for procurement projects.
  • Refer and/or redirect calls, e-mails, or visitors as required.
  • Complete expense reports, pay invoices, and other related duties.
  • Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
  • Some personal assistant duties as required (lunches, errands)
  • Other duties shall be assigned as required.
Qualifications
  • Post-Secondary Diploma in Business Administration, or relevant discipline required.
  • Excellent communication skills
  • Strong knowledge of office procedures and practices.
  • Fast learner and keen attention to details.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.

Traits:

  • Strong organizational skills (time management)      
  • Ability to schedule duties/projects (multi-task)
  • Ability to work unsupervised, attention to detail and an evident work ethic
  • Desire to contribute to a team environment
  • Ability to handle stressful situations
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