Job Information
Procurement Assistant
Toronto, Canada 131 Days Ago
Job Category: Computer/IT
Job Type: Full-Time
Posted: 2019-07-30
Job Status
Start Publishing: 2019-07-30
Stop Publishing: 2019-09-28
Toronto, Canada
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  • Resolve all supplier related invoice issues, including PO, non-PO and Logistics.
  • Distributes documentation; Technical documentation, Purchase Order’s/Change Order’s, Weekly Project Status reports.
  • Provides support to Purchasing staff concerning, Design Change Instructions, Change Order’s, filing and distribution of procurement records.
  • Creates RFQ and Purchases orders for commitment to suppliers for small dollar best commercial goods.
  • Expedites small dollar/catalogue purchases, ensuring the deliverable or service is complete and purchase order is closed.
  • Assists procurement manager in preparing complex RFP and PO packages, prepares supporting documentation, and prepares Correspondence procedures.
  • Coordinates all purchase requisitions received in Procurement department; reviews the PR to determine what type of purchase and the complexity, whether it is acceptable for processing in accordance with procedure requirements.
  • Executes and distributes weekly reports for Procurement Management.
  • Other Purchasing support activities as required by Procurement Management.
  • Monitoring project progress throughout the lifecycle to highlight and close issues.
  • Organize and facilitate meetings with internal and external personnel.
  • Prepare meeting minutes and minute tracking resolutions.
  • Secondary school graduation or equivalent education and experience. 
  • 2+ years procurement experience or project management experience.
  • Good knowledge of organisational structure, activities, policies and procedures. 
  • Excellent interpersonal, communication and writing skills are essential. Must possess a high level of tact, initiative and diplomacy.
  • Demonstrated ability to use initiative and apply mature judgement in an environment of changing and conflicting priorities.
  • May be required to work flexible hours. 
  • Must be a team player.
  • English and Mandarin would be an asset.
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